This position is a 11-months (end of August – end of July) paid over 12 months
Education, Experience and Certification
High school diploma, G.E.D., or equivalent is required
Related course work, Associates or Bachelor’s degree is preferred
Two or more years of experience in the areas of clerical, administrative, and bookkeeping functions are preferred
Excellent typing, written, and oral communications skills required
Prior experience with face to face and telephone client or customer service preferred
Experience with a variety of computer software applications in word processing, spreadsheets, databases, and presentation software
Prior experience in a school setting is a plus
Bilingual (Spanish/English) abilities are a plus
ESSENTIAL JOB FUNCTIONS
Maintain student attendance records in all required databases and spreadsheets on a daily basis; act as a liaison with LEA representatives regarding attendance tracking and or adjustments needed to attendance entries; provide the LEA representatives attendance reports as required
Prepare, copy, and distribute truancy letters and notifications to parents or guardians, and LEA representatives; collaborate with appropriate staff on truancy issues to ensure documents are completed and notifications have been provided to the required people within established deadlines
Maintain data on students’ absences and complete internal notifications to staff; coordinate with therapists about students’ absences; file annual student attendance reports
Monitor access of the students’ files and ensure files are secure and locked when not in use and a signature record is kept regarding every time a student’s file is accessed
File student documents and conduct audits as needed
Prepare, copy, and distribute student/parent handbooks, enrollment packets and lunch applications to parents or guardians at the beginning of each school year and as students enroll during the year; track returned documents and follow up on missing or incomplete documents as needed
Complete immunization record checks on new students and conduct annual audits to ensure the school is in compliance; send letters to parents about immunization records’ status and other documentation required annually by the state
Provide front desk’s coverage in a friendly and professional manner as needed; greet all students, parents or guardians, and visitors; document arrivals and departures of students, parents or guardians, and other visitors
Provide general clerical support to the school to include but not limited to filing paperwork, distributing student and employee communications or mailings, managing school supplies, and updating and maintaining calendar of events
Manage and reconcile the petty cash system and submit documentation to accounts payable for reimbursement as required to maintain appropriate balance; complete all payment requests, obtain required documentation and signatures, and submit requests in accordance with company procedures and due dates; act as a point of contact for the Finance Department
Assist in the management of students’ breakfast and lunch programs, including but not limited to the coordination of meal distribution, monitoring, tracking and recording of school meals in accordance with MSDE food regulations, oversight of dietary menus, and communicating with county representatives as the school liaison
Manage all in-coming and out-going mail and faxes; ensure all documents are are distributed to the appropriate people in a timely manner; ensure all student mailings are accurately mailed with established guidelines and timeframes
Record and document student information in databases to ensure the correct contact and medical information is entered
Maintain property damage logs, prepare property damage letters to send to parents or guardians, and record any payments received
Assist with the new hire interview process; provide appropriate applications to candidates, collect completed applications and resumes for interviewer, complete references as necessary and forward documentation to human resources upon hiring decision
Maintain list of staff contact data to include phone and room assignments; ensure staff mailboxes are updated as staff changes; assist staff with changes to phone extension and voice mail system
Oversee copy equipment and supplies; ensure copier is in good repair and call for service as needed; maintain adequate supplies for the copy equipment
Coordinate building maintenance work with the appropriate vendors and the Director of Operations; review and submit work orders
Proactively provide supervision of students to ensure the safety and security of the school program at all times
Maintain student confidentiality in accordance with The Foundation Schools Confidentiality and Conflict of Interest Statement and student record confidentiality procedures
Demonstrate knowledge of special education laws and regulations regarding confidential student information and ensure information is shared only when appropriate and in accordance with company policies and procedures, as well as with all federal, state, and local laws
Manage staff training information; prepare sign-in sheets, notify staff of training dates and times, collect completed training documents, scan training documents to the Human Resources Department, maintain tracking, and copies of documents on site for future reference; notify the Principal or other members of the management team of any outstanding issues regarding training documentation
Demonstrate an awareness of how our students’ disabilities impact their behavior and ability to learn; model appropriate behavior for the students during the school day
Identify red flag behaviors or situations, and communicate to the appropriate staff
Actively participate in committees, meetings, supervision, and professional development activities
Consistently model and implement the organization’s core values to drive actions and to guide our students to incorporate Teamwork, Work Ethic, Integrity, Respect, and Leadership into positive behaviors
Comply with all of The Foundation Schools’ policies, rules, protocols, and procedures
Complete other duties as assigned
Redskins Loads of Love!
During the Redskins-Cowboys game yesterday, The Foundation Schools was awarded a grant to from the Washington Redskins Foundation Loads of Love program to put a laundry facility in the school. The generosity of the Foundation will remove one obstacle for our students, so they can build a road to success! Thank you Washington Redskins!
Our 2018 Annual Report is Out Now!
We are so proud of our students’ accomplishments last school year! Click here to view our 2018 Annual Report and read more about them!
Save the Date!
For 44 years The Foundation Schools has been helping students build a road to success. On March 28, 2019, you can help The Foundation Schools continue to pave the way for future generations by being a sponsor or donating an auction item for our annual Benefit. This exciting event is held at the University of […]
Do More 24!
We all have trouble making good choices, but our students’ challenges cause them to struggle more than others. Our students often have difficulty making the right choices inside and outside of school. To encourage and help them grow, The Foundation Schools has developed a school-wide Positive Behavioral Intervention & Supports (PBIS) program in our schools […]