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Administrative Assistant for the IEP Coordinator/DP Teacher

The Foundation Schools, which has provided special education services to students with emotional and other disabilities since 1975, is seeking an Administrative Assistant to work in our Gaithersburg, Maryland School.

The  Administrative Assistant will assist the IEP Coordinator/Diagnostic Prescriptive Teacher with all clerical aspects of the special education IEP process and clerical tasks related to all aspects of state assessments, school based assessments and testing as required.  The Administrative Assistant will assist the IEP Coordinator/Diagnostic Prescriptive Teacher to ensure that the school remains in compliance with all federal; state and local regulations and guidelines.  

This is a 10-month school year schedule position, paid over 12 months. 


  • Complete data entry tasks of IEP information into all necessary systems; ensure IEPs accuracy and completion by proof reading, editing and review that all required sections have been completed
  • Create and send Letters of Invitation for IEP meetings; ensure sufficient copies of routing documents are available for meetings; copy and mail materials before and after IEP meeting; file IEP documents as needed
  • Track needs for attendance letters and meetings; create, send and file attendance letters
  • Assist with coordinating scheduled meetings and maintain meeting calendars
  • Assist with mandated notifications to parents regarding upcoming testing
  • Complete basic data entry tasks for state mandated testing (pre-test files, etc.); file test scores
  • Conduct data entry and other organizational tasks required for assessments or interventions as assigned
  • Conduct random file audits as assigned
  • Complete data entry of information for transcripts in all required systems (attendance counts, etc.)
  • Assist with updating credit checklist with current class information
  • Act as the designated back-up for the administrative assistant to cover lunches, breaks or other absences

Qualifications and Experience Required:

  • A high school diploma, G.E.D., or equivalent is required
  • Related course work, Associates or Bachelor’s degree is preferred
  • Two or more years of experience in data entry, clerical, and administrative functions preferred
  • Excellent typing, written and oral communication skills required
  • Prior experience with face to face and telephone client or customer service preferred
  • Experience with a variety of computer software applications in word processing, spreadsheets, databases and presentation software
  • Prior experience in a school setting is a plus
  • Bilingual (Spanish/English) abilities are preferred