Administrative Assistant for the IEP Coordinator/DP Teacher
The Foundation Schools, which has provided special education services to students with emotional and other disabilities since 1975, is seeking an Administrative Assistant to work in our Gaithersburg, Maryland School.
The Administrative Assistant will assist the IEP Coordinator/Diagnostic Prescriptive Teacher with all clerical aspects of the special education IEP process and clerical tasks related to all aspects of state assessments, school based assessments and testing as required. The Administrative Assistant will assist the IEP Coordinator/Diagnostic Prescriptive Teacher to ensure that the school remains in compliance with all federal; state and local regulations and guidelines.
This is a 10-month school year schedule position, paid over 12 months.
ESSENTIAL JOB FUNCTIONS
Complete data entry tasks of IEP information into all necessary systems; ensure IEPs accuracy and completion by proof reading, editing and review that all required sections have been completed
Create and send Letters of Invitation for IEP meetings; ensure sufficient copies of routing documents are available for meetings; copy and mail materials before and after IEP meeting; file IEP documents as needed
Track needs for attendance letters and meetings; create, send and file attendance letters
Assist with coordinating scheduled meetings and maintain meeting calendars
Assist with mandated notifications to parents regarding upcoming testing
Complete basic data entry tasks for state mandated testing (pre-test files, etc.); file test scores
Conduct data entry and other organizational tasks required for assessments or interventions as assigned
Conduct random file audits as assigned
Complete data entry of information for transcripts in all required systems (attendance counts, etc.)
Assist with updating credit checklist with current class information
Act as the designated back-up for the administrative assistant to cover lunches, breaks or other absences
Qualifications and Experience Required:
A high school diploma, G.E.D., or equivalent is required
Related course work, Associates or Bachelor’s degree is preferred
Two or more years of experience in data entry, clerical, and administrative functions preferred
Excellent typing, written and oral communication skills required
Prior experience with face to face and telephone client or customer service preferred
Experience with a variety of computer software applications in word processing, spreadsheets, databases and presentation software
Prior experience in a school setting is a plus
Bilingual (Spanish/English) abilities are preferred
OTHER STORIES
Our students are transitioning to their next steps while navigating the challenges the pandemic has created for post-graduation life. Although their emotional disabilities can put them at a disadvantage when entering the competitive workforce, we know with support they can accomplish great things. Help us pave the way forward by being a contributor to the […]
Promoting Children’s Mental Health this May
During the pandemic, 55% of children felt sad, depressed, or unhappy. To let them know you care you can become a champion for mental health by participating alongside The Foundation Schools and the Maryland campaign Children’s Mental Health Matters! For over 20 years, the Maryland Health Association and Maryland Coalition of Families have partnered with […]
Incentivizing our Students
Maintaining good grades can be a challenge for students struggling with an emotional disability, financial insecurity, and other obstacles that create barriers to their success. Distance learning impacted our students’ ability to re-engage and focus in the classroom. Luckily, our PBIS system is here to help! Positive behavior interventions and supports is a multi-tiered framework […]
Why Autism Acceptance Month Matters
According to the Autistic Self Advocacy Network, acceptance is an action. And the Autism Society of America says “While we will always work to spread awareness, words matter as we strive for autistic individuals to live fully in all areas of life. As many individuals and families affected by autism know, acceptance is often one […]