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Compliance Coordinator – Will serve all locations

The Compliance Coordinator will ensure that all compliance related federal, state, and local mandated guidelines governing special education regulations are followed within The Foundation Schools programs. The Compliance Coordinator reports to and works closely with the CEO in developing school related policies and procedures and will function as a liaison with state and district educational regulatory entities. The Compliance Coordinator will be required to maintain current knowledge and understanding of relevant laws, rules, and regulations applicable in special education and will be responsible for updating directors and school leaders. The Compliance Coordinator will organize quality assurance procedures and check to ensure schools are operating compliantly.

Education, Experience, and Certification Requirements:

  • Master’s degree and prior administrative experience in a nonpublic school setting required
  • Experience in records auditing and compliance required
  • Experience, writing IEPs, and/or attending IEP meetings preferred
  • Knowledge of special education law and the compliance requirements of the various federal, state, and local school system regulations, policies, and procedures
  • Training on Maryland and/or DC IEP systems a plus
  • Knowledge of state assessments administration required
  • Knowledge of IDEA and its specific applications to educating students with special education needs particularly in the areas of emotional disabilities, autism, intellectual disabilities and other disabilities required
  • Excellent oral and written communication skills, computer proficiency, and a demonstrated capability to interface and maintain effective relationships with co-workers and state/country representatives required
  • Experience with student database systems and Excel preferred

TRAVEL BETWEEN SCHOOL PROGRAMS REQUIRED

KEY JOB FUNCTIONS

  1. Demonstrate knowledge and ability to ensure that The Foundation Schools operates within federal, state, and local mandated guidelines governing special education and nonpublic schools.
  2. Monitor and assess the impact of new and revised requirements or regulations as they apply to new and existing programs. Develop and maintain a review process for continuous policy review and revision that includes obtaining approval and signature by the CEO.
  3. Establish and maintain positive and professional working relationships with all local school system representatives and state level representatives.
  4. Communicate and coordinate with the CEO and appropriate school leadership to ensure that The Foundation Schools’ policies, procedures and forms align with current state and local school system regulations and are updated as revisions or new regulations occur.
  5. Assist with the implementation of all compliance related policies and procedures for school programs.  Ensure processes are in place in each school that for each compliance area (i.e. admissions, student files, fire drills, IEPs, etc.)
  6. Develop and provide compliance data reports to assist the school directors as needed or requested. 
  7. Prepare and plan for site visits and reviews by MSDE, OSSE, Medicaid, and local school districts in conjunction with the CEO.
  8. Maintain the inspection tracking log for all programs. Work with school leadership teams to prepare the programs for specific scheduled on-site visits. Coordinate and communicate the assignments and deadlines for schedule of the review of records and logistics for planned site inspections.
  9. Ensure that schools are ready for scheduled and unscheduled site visits by regularly performing quality assurance reviews, maintaining all students’ files in inspection ready condition at all times and making sure that all IEPs, related materials and attendance procedures are compliant. Report deficiencies to the CEO and directors.
  10. Following site visits, coordinate corrective action plans and follow ups for any deficiencies or requirements for improvement cited by agencies.  Direct and oversee follow-up; monitor as appropriate.  Ensure all deadlines are met.
  11. Serve as the main contact person for educational, clinical, administrative or compliance issues identified by or reported to MSDE or OSSE about the school programs that need to be addressed. Notify the CEO regarding any compliance issues.  Address the concerns and respond by providing corrective action documentation within given deadlines.
  12. Develop and facilitate professional development training for schools as needed in specific compliance areas.
  13. Demonstrate knowledge of student related systems such as on-line MD-IEP and the DC-IEP systems and other related student information systems of The Foundation Schools or LSS.
  14. Represent the organization at assigned meetings, participate in assigned committees and task forces as designated by the CEO. Coordinate and schedule individual and committee meetings as assigned; make room reservations, prepare agenda, take notes, and type minutes of meetings.
  15. Develop a process for obtaining and maintaining required staff MSDE certification within the required deadlines. Conduct periodic audits of certification documentation.
  16. Collaborate with the Education Director(s) and the Diagnostic Prescriptive Teacher(s) regarding testing compliance areas (state/district/local). Conduct formal and informal internal reviews.
  17. Attend all appropriate jurisdictional meetings/trainings related to school compliance areas (IEP development and coordination, school inspections, testing, certification etc.).
  18. Completes other duties as assigned.