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Admissions Coordinator

Education, Experience and Certification Requirements:

  • Master’s degree in special education, social work, psychology, counseling, psychiatric nursing or other related field is required
  • Current Maryland clinical license or a current MSDE certification or eligibility for MSDE certification is preferred
  • Three or more years of successful clinical or special education experience is required
  • Knowledge of current DSM and IDEA, and their specific applications to educating students with special education needs, and emotional and other disabilities
  • Bilingual (Spanish/English) abilities are a plus

JOB SUMMARY

The Admissions Coordinators review referrals, assess appropriateness for admission, and facilitate the enrollment for accepted students.  The Admissions Coordinator will be a liaison to LEA representatives and other referral sources.  They complete the required admissions paperwork, and communicate relevant student information to staff prior to enrollment.  They maintain statistical data relating to referrals, admissions, and discharges.  They utilize statistical data to identify and target potential referral sources to increase awareness of The Foundation Schools and to increase enrollment.

KEY JOB FUNCTIONS

  • Serve as first point of contact for prospective students, their families, and other referral sources, and respond to inquiries in a timely fashion
  • Act as a liaison to local educational agencies and other referral sources by maintaining positive relationships to facilitate referrals
  • Review the documents included in the referral packet to assess the ability to implement the IEP and to collect the relevant information to complete the Initial Evaluation Form
  • Schedule and conduct admission interviews with potential students and their families/guardians; review program expectations and conduct program tours
  • Determine appropriateness for enrollment, based on the review of the referral packet, the IEP and the admissions interview; consult with the management team as necessary
  • Demonstrate the ability to quickly build rapport with potential students and their families/guardians to be able to assess appropriateness for enrollment
  • Distribute appropriate documents to prospective students to include enrollment packet, school calendar, parent handbook, and acceptance letter to accepted students
  • Ensure the referral packet contains the required documentation to complete the enrollment process; request any missing documentation and record on the Missing Documentation Log to ensure compliance
  • Complete necessary documentation (Intake Checklist, datasheet, new students pending list, denial log, etc.), and communicate decision to the referral source and parents/guardians
  • Maintain student statistical data relating to referrals, admissions, and discharges; complete and distribute periodic reports on admissions activity
  • Use statistical data to identify and contact potential referral sources to increase awareness of The Foundation Schools and to increase enrollment
  • Actively support the school program when the referral process is slow as assigned by the principal
  • Demonstrate an understanding of all compliance related documents required to complete a student record upon enrollment
  • Demonstrate an understanding of how our students’ disabilities impact their behavior and ability to learn; display knowledge of students’ diagnoses and adapt intervention strategies accordingly to meet the requirements of the students’ IEPs and BIPs